Answer these five questions honestly. If even one makes you uncomfortable, you're losing time, money, or receipts — maybe all three. Print this page and fill it out, or just read through and see where you stand.
Think about the last week. Glovebox? Kitchen drawer? Email inbox? A pile on the desk? In a shoebox? Scattered across three phones?
Sit down with a timer. How many hours do you or your bookkeeper spend typing receipt data into QuickBooks each week? Include the time spent finding, photographing, and re-checking entries.
Receipts fade, get thrown out, get left at the job site, or disappear in the wash. Every lost receipt is a lost deduction. How many did you lose in the last 30 days?
When your CPA asks for receipts to back up your expenses, what happens? Do you spend a weekend scrambling? Do you end up estimating? Do you file an extension? Write down what tax season actually looks like.
Add it up: the hours from Q2 × your hourly rate, the lost deductions from Q3, the tax-season scramble from Q4, plus the stress. What's the real monthly cost of doing receipts the manual way?
Circle the number that matches your situation.
If you scored above a 3, Maya can fix this.
Text a receipt to Maya. It shows up in QuickBooks as a draft the same day. No app, no manual entry, no lost receipts.
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